Booking your wedding

Ceremonies and receptions at Himley Hall

 

PROVISIONAL BOOKING

We are happy to provisionally hold a date for you for up to two weeks without obligation.  In this time you should make a booking with Staffordshire Registration Service if your wish to hold your ceremony at Himley Hall or with an alternative ceremony venue if you wish to hold your reception only at Himley Hall.

 

CONFIRMATION OF BOOKING

Once you have booked the registrars for a Himley Hall ceremony or your choice of alternative ceremony venue , please telephone us to confirm your ceremony and/or reception booking . We then send you a letter detailing your booking and enclosing our Terms & Conditions for you to sign and return to us.  Our letter will request that you pay the ceremony room hire in full (if applicable) and a non-refundable £750.00 deposit for each reception (wedding breakfast and/or evening function) within one month of the date of our confirmation letter. Payment can be made by cheque payable to Dudley MBC or by credit or debit card via the telephone or in person at Himley Hall.

 

SIX MONTHS PRIOR TO YOUR WEDDING

We will write to you and request a second non -refundable deposit of £750.00 for each reception booked.

 

TWO MONTHS PRIOR TO YOUR WEDDING

Our Catering Manager aims to meets couples to discuss the finer details for their reception; menu choices, evening buffet choices, drinks package options, room layout, linen colour etc.

 

At this meeting we also ask for your final catering numbers. This allows us to calculate the exact cost of your day based on your requirements, less the deposits already paid.  We will then advise you of the amount left to pay.

 

ONE MONTH PRIOR TO YOUR WEDDING

Your final balance is due for payment.

 

TWO TO FOUR WEEKS PRIOR TO YOUR WEDDING

There will be one final meeting with our Wedding Coordinator, who will be looking after you and your guests for the ceremony part of your day.  We ask you to bring in your ceremony music, and we will discuss details to ensure the smooth running of your ceremony.

 

 

Your Ceremony explained

 

REGISTRARS

It is the responsibility of the couple to ensure that a booking is made with Staffordshire Registration Service for their attendance at the ceremony and that all necessary legal formalities are completed. Please refer to the Guidelines for those who wish to marry on approved premises on our Ceremony page for more information.

 

ARRIVING FOR THE CEREMONY

The groom, best man and guests should arrive 30 minutes prior to the start of the ceremony. The bride should arrive 15 minutes prior to the ceremony.

 

CAR PARKING

The Hall’s courtyard is reserved for your wedding party. If you would like to keep the courtyard clear for wedding photographs, please ask your guests to park elsewhere on the site and allow only the official wedding cars into the courtyard. We will provide you with parking passes for you to distribute to your guests, so that no one has to ‘Pay and Display’.

 

CEREMONY MUSIC

All music, either with or without lyrics, must be non-religious. We ask you to bring your music,  on two CDs,  to your final appointment. It is useful if the guest’s music is on a separate CD to the other ceremony music.

 

Background music for guests –  20-30 minutes.

Bride’s entrance – 1 track / 2 minutes.

Signing the register – 2 tracks / 10 minutes

Bride and groom’s exit – 1 track / 5 minutes

 

If you would like a musician to play during the ceremony, please discuss details with our Wedding Coordinator. The musician should arrive one hour before the ceremony, so that he/she can set up before the Registrars arrive .

 

SEATING REQUIREMENTS

If you would like to reserve seats for your principal guests, we will be happy to provide name place cards which can be placed on the appropriate seats. We will discuss this with you at your final appointment. You will need to decide where your Bridesmaids and Page Boys will be seated. Witnesses and anyone giving a reading should be seated in an aisle seat or on the front row.

 

FLOWERS IN THE CEREMONY ROOM

The Bride’s bouquet or the top table arrangement for your reception can be placed on the Registrar’s table during the Ceremony. Please be aware that the Registrars will not allow flowers with water in an open vase to be placed on the table in case of spillage. Pedestals of flowers may be placed in the room if required.

 

PHOTOGRAPHER AND VIDEOGRAPHER

Prior to the Ceremony we will introduce your photographer and videographer to the Registrars, who will inform them where they should stand and what is permitted during the ceremony.

 

CONFETTI

Fresh or dried flower petals may be used for your confetti shot outside the Hall. Your petals will be placed in our wicker baskets and our staff will hand them out to guests when your photographer is ready  to take the confetti shot.

 

We do not allow biodegradable confetti in the Hall or Park.

 

DRINKS

If you would like us to serve drinks after your Ceremony, we will ask you to complete an order form at your final appointment.

 

FINAL APPOINTMENT

Our Wedding Coordinator will contact you to arrange a final meeting approximately one month prior to you ceremony.  At the meeting we will run through the details for your ceremony to ensure the smooth running of your day.  Please advise our Wedding Coordinator if you make any alterations to your plans following the final meeting.

 

Your Reception explained

 

ROOM LAYOUT

You may choose either a long top table with round tables for your guests or all round tables. Each round table will seat up to 8 adult guests or 11 adult guests for an evening buffet reception.

 

TABLE LINEN

We offer the choice of white or ivory linen tablecloths with matching napkins.

 

CHAIR COVERS

You can choose, if you wish, to hire chair covers from a company who will fit and remove them, along with table sashes.

 

HIGHCHAIRS

We have three highchairs available for young guests. Parents are welcome to bring their own if you require additional highchairs.

 

SEATING PLAN

Please provide your seating plan a few days prior to your reception. This can be displayed on our easel outside your reception room. It is also helpful if you could provide a 'working seating plan' for our catering staff, showing where any children, vegetarians or anyone with special dietary requirements will be seated.

 

NAME PLACE CARDS, FAVOURS, TABLE CONFETTI ETC

Please bring in anything you want on your tables a few days prior to your wedding, and our staff will be happy to lay them out for you.

 

CAKE & CAKE STAND

Our circular (40cm diameter) cake stand and a cake knife are available for you to use. Your cake can be delivered direct to us on the morning of your wedding. We usually cut and serve your cake after the evening buffet.

 

TABLE NUMBERS & STANDS

We have table number stands in silver and gold, as well as table numbers. However if you prefer to ‘name’ your tables you will need to provide the name cards.

 

FLOWERS / CENTREPIECES

Any fresh flowers or balloons should be delivered direct to us on the morning of your wedding.  Unfortunately, we are unable to allow the use of candles within the Hall, unless they are battery operated.

 

ELECTRICAL EQUIPMENT

If you intend to hire any electrical items, such as: a twinkling backdrop or a photo booth, they will require a current Portable Appliance Test (PAT) certificate which must be produced prior to use.

 

MENU CHOICES

Our Catering Manager will meet with you to discuss your menu choices approximately two months prior to your wedding day. Please choose one starter, one main course and two desserts for your wedding breakfast. If any guests have special dietary requirements, such as allergies or are vegetarian, please let us know and we will be happy to cater for these separately.

 

CINEMA BAR

All drinks must be purchased from Himley Hall. We do not permit wedding parties to bring in their own drinks and pay corkage. The Cinema Bar will be opened following the group photographs. During an evening reception, last orders at the bar will be at 11.30pm.

 

EVENING ENTERTAINMENT

We have a built-in sound and light system and our resident DJ will play you through to midnight. Unfortunately, we are unable to accommodate live bands.

 

RESIDENT DJ

We will ask you to complete our DJ Information form with details of any special requests, such as your first dance song.  We ask for the completed form to be returned to us when you meet with our Catering Manager approximately two months prior to your wedding day.

 

FIREWORKS

If you would like a firework display, as part of your evening celebration, it must take place in the park before 10.30pm. Please contact our Wedding Co-ordinator as soon as possible, if you intend to book fireworks. There will be a small ground hire fee, as we will need to rope off the firing area. Our Senior Park Warden will liaise with your chosen firework company, who will be required to produce the necessary insurance and risk assessment documents.

 

WEDDING SUPPLIERS

It is helpful if you let us know the name and contact telephone number for anyone who will be delivering items direct to us for your wedding. We will ask you to complete our Supplier Information form and return it to us when you meet with our Catering Manager approximately two months prior to your wedding day. Please ask your suppliers to liaise with us regarding a suitable delivery time.

WANT TO KNOW MORE

 

contact us

 

e himley.hall@dudley.gov.uk   t 01384 817817

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